Tamkeen Mobility — Advances & Trips

New advance

Employee name *

Employee ID

Department

Issue date *

Purpose *

Amount issued (SAR) *

Status

Settlement

Amount settled (SAR)

Clearance date

Notes

New trip

Employee name *

Department

Destination *

Advance ID

Purpose *

Departure

Return

Expenses (SAR)

Travel

Accommodation

Meals

Fuel

Miscellaneous

Approval status

Notes

Clearance —

📄 Advance Liquidation

✈️ Business Trip Form

✅ Summary & Submit

ADVANCE LIQUIDATION REPORT

Date

Employee #

Employee Name

Division

Position

Department

Amount of Advance (SAR)

Advance Ref #

Note

S.N.	Inv. #	Description	Amount (SAR)	Remark
TOTAL (SAR)
BALANCE (Advance − Total)

If total is more than advance taken, select preferred settlement:

Credit my bank account First-In-First-Out

Finance will automatically use First-In-First-Out if none is marked.

📎 Invoice Copies

Attach invoice/receipt copies in PDF or image format (max 5MB per file)

No files uploaded yet

Supported: PDF, JPG, PNG, GIF (max 5MB each)

Submitted by

Date

Approved by (Accountant)

Date

Remarks

BUSINESS TRIP EXPENSE REPORT

Date Submitted

Date Received by Admin

Employee Name

Employee No.

Position

Division / Dept.

Purpose of Trip

Trip Destination

From (Date)

Departure Time

To (Date)

Arrival Time

ADVANCE PAYMENT

Advances taken from

Amount (SAR)

EXPENSES FOR REIMBURSEMENT

Invoice Date	Hotel			Air Ticket			Transport			Other Expenses	Remarks	Total (SAR)
Invoice Date	Co.	Emp.	Amount	Co.	Emp.	Amount	Gas	Taxi	Amount	Other Expenses	Remarks	Total (SAR)
Overall Expenses for This Trip (SAR)
Total Reimbursement (After Advance Deduction)

APPROVALS

Employee Direct Manager

Date

Admin & HR Manager

Date

SUPPORTING DOCUMENTS

📎 Invoice & Receipt Copies

Attach all supporting invoices and receipt copies (Hotel, Ticket, Transport, etc.)

No files uploaded yet

Supported: PDF, JPG, PNG, GIF (max 5MB each) — Must attach hotel invoices (original & stamped)

Important: 1) All forms must be first signed by the Employee Direct Manager. 2) Company-provided items: check Co. field. Employee-paid: check Emp. field. 3) Employees with company car: check Transport (Gas) field. 4) Hotel invoices must be original and stamped. 5) Invoices without date are not accepted. 6) All supporting documents must be attached before submission.

Clearance Summary

Notes for accountant (optional)

After submitting, the Accountant will review your forms and approve or reject the clearance.

Add user

Username *

Full name *

Password *

Confirm password *

Role *

Department

Advances by status

Outstanding balance — top employees

Recent advances

Advances register

Business trips

⏳ Awaiting clearance forms

Clearance log

User management

New advance

New trip

Clearance —

Add user

Welcome back

Advances by status

Outstanding balance — top employees

Recent advances

Advances register

Business trips

⏳ Awaiting clearance forms

Clearance log

User management

New advance

New trip

Clearance —

Add user